Email archiving is best practice for every business. In this article we will discuss why it is essential to archive email and why you shouldn’t bother with folders.
Why You Need to Archive Your Emails?
Emails archiving is need of time as today every business is depended on email messaging. Having hundred and thousands of emails in you inbox will take lot of the server storage space. It's a lot harder to locate specific addresses; it makes your mail client function more slowly.
Bottom line: there is no point in storing all your emails in your inbox, and there are plenty of valid reasons not to do so.
Where to achieve your Emails
The best way to organize your emails is to archive them. You should not put them on any other folder expect archive folder. This is a bold statement, so a little justification is required. A single archive makes it easy to transfer your emails from your inbox so you don't have to use any thought or decision-making tools. You're just managing the mail and transferring it to your archive. It couldn't be easier, because while you're trying to stay on top of a never-ending flood of email, you want to keep your method as quick and as convenient as possible.
Other ways to organize your Email
Other than archiving there are few more methods to organize your emails and these are as follow:-
- Get rid of the old email you don't need
Emails that are not of use and are there in your inbox should be sent to archive folder. Also you can delete those emails that are no required and are of no use.
You will find many such emails in your inbox that are of no use. You should unsubscribe those newsletter emails. Check the source of an email from where it is coming and if you don’t like the source and you are not going to read them then get rid of them.
- Combine multiple email accounts
You can combine your multiple email accounts using tools like several tools and this way you can easily check your all emails from one account only.