Email archiving: Compliance use cases

What is Email Archiving?

On the surface, email archiving is as easy as it sounds: a safe and searchable framework for storing email messages. Emails can get misplaced or deleted, and employees leave organizations continually. With the Email Archiving system, you'll generally access your email, anyway of the condition. Email Archiving is an extraordinary data loss prevention tool for organizations worried about coincidental or malignant deletion of email, for data maintenance in instances of employee revenue, or to avoid future legitimate risk. 

Email archiving - Compliance use cases

The information archiving programme has two main roles. It indexes the content of the email and assigns it to a physical archive or other storage target. Second, it refers to a policy engine that controls the deletion of data and the duration of retention periods. It automates data gradation to less costly storage media.

Policy-based email archiving helps IT administrators to handle vast email collections more easily.

Email archiving services take on greater importance as businesses aim to comply with regulatory requirements. Preservation of business-related emails is a mandate for businesses in heavily regulated sectors such as financial services, government and healthcare. An email archiving is must in entities with hundreds or even thousands of mailboxes, allowing a virtual paper trail to identify email messages under a request for e-discovery or other court cases. The legislation does not generally require each mail to be archived. Spam and the employee's personal internal emails are normally excluded. However, any records found to be relevant in the legal operation of the organisation may be subject to a request for litigation under federal or state law.

There are many reasons why entities archive emails and few are listed below:-

  • Storage Management  
  • Control of Information
  • End Consumer & IT Efficiency
  • Compliance with the Regulation
  • Litigation

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